All resources

Master Text Joining in Google Sheets with JOIN, and TEXTJOIN Functions

Are you tired of dealing with scattered data in your spreadsheets? The JOIN and TEXTJOIN functions in Google Sheets are here to simplify the process of combining text from multiple cells. 

Whether you need to merge names, create dynamic lists, or generate custom messages, these functions are invaluable tools.

i-radius

In this article, we'll explore how JOIN helps you combine text effortlessly and how TEXTJOIN takes it further by handling delimiters and ignoring empty cells. Learn practical tips and tricks to streamline your data organization with these powerful functions.
As part of our comprehensive series on Google Sheets Day functions, this article will guide you through effective ways to use these functions to streamline your workflow and improve data organization and insight.

Benefits of TEXTJOIN and JOIN in Google Sheets

The TEXTJOIN and JOIN functions in Google Sheets offer a range of benefits that enhance data handling and organization for professionals across various fields.

Improved Data Organization: These functions allow you to combine text values such as names, addresses, or tags into single fields, providing better clarity and making datasets more accessible.

Time Savings: Automate repetitive tasks like merging data from multiple columns, saving hours of manual entry and reducing errors in the process.

Enhanced Readability: Format your data using separators such as commas, spaces, or line breaks to create clean, readable lists or professional reports.

Streamlined Workflow: Simplify your data processes by building dynamic, reusable formulas that generate summaries or structured outputs effortlessly.

Custom Data Presentation: Personalize your datasets for specific needs, such as reports, emails, or templates, by dynamically merging text based on defined conditions.

These versatile functions are essential tools for anyone looking to boost productivity and maintain well-organized data.

Exploring the TEXTJOIN and JOIN: Syntax and Examples

Exploring the TEXTJOIN and JOIN functions in Google Sheets unlocks new possibilities for combining text efficiently. With customizable delimiters and dynamic functionality, these tools are perfect for merging data, creating formatted lists, or simplifying repetitive tasks.

Learn how their syntax and examples can streamline workflows and enhance data presentation in your spreadsheets.

JOIN Function

The JOIN function in Google Sheets is a simple yet powerful tool for combining text from multiple cells into a single string, separated by a specified delimiter.

Ideal for merging data like names, tags, or addresses, the JOIN function helps organize and format text efficiently, making it easier to create structured lists and reports.

Syntax of JOIN

The syntax for the JOIN function in Google Sheets is as follows:

=JOIN(delimiter, array)


Let's break it down:

  • delimiter: the character(s) used to separate the text values (e.g., a comma, space, or line break). Enclose it in quotation marks (" ").
  • array: the range or array of text values to be joined into a single string.

Example of JOIN 

Suppose we want to create a formatted string for each product in a table, combining details such as the brand, item, model, and price into a single entry. This can be useful for generating concise price lists or catalogs.

We can use the following formula:

=JOIN("/", B3:E3)


Breakdown of the formula:

  • JOIN: Combines the values from the specified range into a single string with a delimiter of your choice.
  • "/": This is the delimiter used to separate the values in the string. You can replace it with other characters, such as a comma or hyphen, to suit your needs.
  • B3:E3: The range of cells being joined includes Brand, Item, Model, and Price USD.
i-border

The JOIN function provides an efficient way to merge data into structured formats for reports, exports, or quick summaries. It doesn’t handle empty cells specifically, so all data in the specified range will be included in the output.

TEXTJOIN

The TEXTJOIN function in Google Sheets is a powerful tool for combining text from multiple cells into a single string, with a chosen delimiter. Unlike JOIN, it allows you to skip empty cells, making it ideal for cleaner and more organized outputs. Whether merging lists, creating formatted reports, or combining names, TEXTJOIN simplifies text manipulation efficiently.

Syntax of TEXTJOIN

The syntax of the TEXTJOIN function is as follows:

=JTEXTJOIN(delimiter, ignore_empty, text1, [text2, ...])

Let's break it down:

  • delimiter: the character or string used to separate each piece of text (e.g., a comma, space, or hyphen). It must be enclosed in quotation marks or be a cell reference containing the delimiter.
  • ignore_empty: A logical value (TRUE or FALSE). If set to TRUE, empty cells or values are skipped in the output. If FALSE, empty cells are included with the delimiter.
  • text1, text2, ...: The text strings or cell ranges to be joined together. You can include multiple arguments or ranges.

Example of TEXTJOIN 

Suppose we want to create a formatted string for each product in a table, combining details such as the brand, item, model, and price into a single entry. Additionally, we want to flag any missing data by including a doubled delimiter (//) in the result.

This method is especially useful for generating price lists or product catalogs while also identifying incomplete product information, ensuring the data can be reviewed for corrections.

Let's use the formula:

=TEXTJOIN("/", FALSE, B3:E3)

Here's the breakdown:

  • "/": Specifies the delimiter (a forward slash) to separate the text values. If any value is missing in the row, a doubled delimiter (//) will appear in the output, indicating missing data.
  • FALSE: Ensures that even empty cells are included in the concatenated string, creating a visual marker (the doubled delimiter) for missing information.
  • B3:E3: The range containing the product details (brand, item, model, and price) to be joined into a single string.
i-border

By leveraging the TEXTJOIN function with the inclusion of empty cells, we not only create a streamlined format for presenting data but also automatically flag incomplete entries. This dual-purpose approach ensures both clarity and accountability in data organization.

Basic Examples of Using TEXTJOIN and JOIN Functions in Google Sheets

The TEXTJOIN and JOIN functions in Google Sheets offer versatile ways to combine data efficiently. From merging text strings and numbers to crafting custom-formatted exports, these functions simplify data management.

Explore practical examples, including joining single and multiple cells, ignoring empty entries, merging dates, and creating structured sentences. Whether you're handling arrays or exporting data, this guide showcases the power of TEXTJOIN and JOIN for enhanced productivity in Google Sheets.

Joining Text Strings with JOIN

The JOIN function in Google Sheets is a straightforward yet powerful tool that combines text strings from a range of cells or an array into one single string, separated by a specified delimiter. It's especially useful for creating formatted lists, summaries, or labels without complex formulas.

Suppose we want to generate a formatted string for each product in the table, combining details like Brand, Item, and Model into a single entry for a price list.

To find the weekday, use the following formula:

=JOIN("*", B3:E3)

Here's the breakdown:

  • "*": The delimiter used to separate the joined values.
  • B3:E3: The range of cells containing the text strings to join (Brand, Item, Model, and Price USD).
i-border

By using the JOIN function, we simplify combining data into a structured string. This format is useful for generating price lists, tags, or even export-ready datasets for reports or presentations. The flexibility of the delimiter ensures the results can adapt to any specific formatting needs.

Combining Numbers with JOIN

The JOIN function is not limited to working with text; it can also combine numerical values into a single string. This is particularly useful for formatting price lists, inventory data, or combining quantities and amounts for reporting or presentation.

Suppose we want to generate a formatted string displaying the Price and Quantity of each product in a single field for better readability.

=JOIN(" - ", E3:F3)

Breakdown of the formula:

  • " - ": Specifies a hyphen surrounded by spaces as the delimiter to separate the values.
  • E3:F3: The range containing the Price and Quantity values to be combined.
i-border

By using the JOIN function, we efficiently combine numerical data into a clear, formatted string. This approach is ideal for creating compact and user-friendly representations of numerical data, especially in sales, inventory, or financial reports.

Merging Dates Using JOIN 

The JOIN function is a versatile tool for combining dates into a single string. This can be particularly useful for tracking event schedules, order processing, or summarizing timelines in a concise format. By merging dates and times in Google Sheets, you can present relevant information compactly and clearly.

Suppose we want to create a single entry that shows both the Arrival and Dispatch dates for each product, separated by a delimiter.

Let's apply this formula:

=JOIN("/", E3:F3)

Here's the breakdown:

  • "/": Specifies a forward slash (/) as the delimiter between the merged dates.
  • E3:F3: The range containing the Arrival and Dispatch dates.
i-border

By merging dates with the JOIN function, you can efficiently create a compact format for date-related data. This approach is especially helpful in logistics, reporting, or summarizing events, where timelines need to be presented clearly and concisely.

Join Cells from a Single String using JOIN

The JOIN function is not only useful for merging multiple ranges, but also for combining multiple entries in a single row or column into one cohesive string. This is especially helpful when summarizing data into a concise format for reports or creating lists from table rows or columns.

Suppose we want to combine the Brand, Item, Model, Arrival, and Dispatch into a single string that summarizes all the information for each product.

The formula is:

=JOIN(", ", B3:E3)

Explanation:

  • ", ": Specifies a comma followed by a space as the delimiter between each piece of data.
  • B3:F3: Refers to the range of cells in the row containing all the details we want to combine.
i-border

By using the JOIN function, you can consolidate all relevant details of a product or entry into one cohesive string. This is particularly useful for exporting data, creating concise summaries, or formatting data for presentations or reporting.

Joining Data Across Multiple Cells with TEXTJOIN

The TEXTJOIN function provides a more versatile way to merge data from multiple cells compared to JOIN. It allows you to specify a delimiter and decide whether to ignore empty cells, making it ideal for combining data across various ranges or creating clean, formatted summaries.

When working with product information, combining multiple data fields such as Brand, Item, Model, and Price into a single string can simplify catalog creation or reporting. The TEXTJOIN function is especially useful as it allows you to specify a delimiter (e.g., /) and choose whether to ignore empty cells. This eliminates inconsistencies caused by missing data.

Let's say we aim to create a single, formatted string that combines data from multiple cells, including Item, Brand, Model, and Price USD, into one concise "Price List Position" field. Additionally, we want to place the Item at the beginning of the price list position and mark any missing cells.

Let's apply:

=TEXTJOIN("/", FALSE, C3, B3, D3, E3)


In this formula:

  • "/": The first argument specifies a forward slash as the separator.
  • FALSE: Ensuring that empty cells are included in the result (e.g., they appear as // if data is missing).
  • C3, B3, D3, E3: Specify the columns to join: Item, Brand, Model, and Price.


By setting the "Ignore Empty Cells" parameter to FALSE, any missing information in the table will be highlighted by double slashes (//).

i-border

This example demonstrates how TEXTJOIN simplifies the process of merging multiple fields into a single formatted string. It’s a versatile tool for organizing and presenting data effectively in Google Sheets.

Ignoring Empty Cells While Joining Text using TEXTJOIN

The TEXTJOIN function in Google Sheets is highly versatile, especially when working with data that contains empty cells. By using the ignore_empty parameter, you can exclude empty cells from the final joined string, ensuring that your results are clean and free of unnecessary delimiters or gaps.

Let's say, we want to create a "Price List Position" field that includes the Item, Brand, Model, and Price USD for each product. However, since some rows contain missing data, we aim to exclude empty cells to avoid irregular formatting.

We can use the following formula:

=TEXTJOIN("/", TRUE, C3, B3, D3, E3)


Let's break it down:

  • "/": The first argument specifies a forward slash as the separator.
  • TRUE: Ensures that any empty cells in the range are excluded from the output.
  • C3, B3, D3, E3: Includes the Item, Brand, Model, and Price USD in the result.
i-border

This approach ensures that your "Price List Position" strings are concise, accurate, and free of unnecessary gaps caused by missing data.

Creating Sentences from Multiple Text Strings Using TEXTJOIN

The TEXTJOIN function is a powerful tool for combining multiple text strings into coherent sentences. This is especially useful for marketing purposes, such as creating custom Call-To-Actions (CTAs) by combining product attributes like brand, item, model, and pre-written CTAs.

Suppose we want to create a complete call sentence for each product by merging the Brand, Item, Model, and CTA columns into one field. Each sentence should highlight the product and include a persuasive message.

Let's apply:

=TEXTJOIN(" ", TRUE, E3, B3, C3, D3)


Let's break it down:

  • " ": Adds a space between each word in the sentence.
  • TRUE: Ensures missing values (if any) do not disrupt the sentence structure.
  • E3, B3, C3, D3: Combines the CTA with the Brand, Item, and Model details.
i-border

This formula creates dynamic and persuasive call-to-actions by turning multiple data points into clear and impactful sentences. It’s particularly useful for generating marketing content directly within Google Sheets.

Using TEXTJOIN for Exporting Data with Custom Formats

The TEXTJOIN function in Google Sheets is an excellent tool for exporting data in custom formats. By concatenating values with specified delimiters, you can create clean, formatted strings that are ideal for reports, summaries, or external applications. For example, you can consolidate a list of all brands from a dataset into a single cell for easy reference.

Let's say we want to create a single string listing all the brands we sell, separated by commas.

Let's apply:

=TEXTJOIN(",", TRUE, B3:B10)


Let's break it down:

  • ",": Adds a comma between each word in the sentence.
  • TRUE: Ensures any blank cells are excluded from the result.
  • B3:B10: References the "Brand" column to collect all brand names.
i-border

This method is particularly useful when you need to export a formatted list of unique identifiers, such as brands, categories, or product IDs, to another system or report. You can further modify the delimiter or range to match the specific requirements of your data export process.

Using JOIN to Combine Arrays into a Single String

The JOIN function in Google Sheets is a powerful tool for combining arrays of strings into a single text string, allowing you to structure and format data effectively. However, it's important to note that the range used with JOIN must be either a single row or a single column, ensuring the function processes the data correctly. This specificity helps maintain structured outputs while avoiding potential errors.

Suppose, we want to create a Dispatch List by combining the Item, Model, and Price USD fields into a single formatted string for each product.

Let's apply:

=JOIN("/", C3:E3)


Let's break it down:

  • "/": Specifies that each data value will be separated by a forward slash.
  • C3:E3: Includes the "Item," "Model," and "Price USD" columns for each row.
i-border

JOIN's ability to combine arrays of strings into a single, coherent text string makes it a valuable function for managing and presenting textual data. Its flexibility with delimiters allows for tailored formatting, perfect for generating lists, reports, or structured outputs. 

While its range requirement – restricted to a single row or column – may seem to be limited, this design ensures precise and error-free data handling. JOIN remains an essential tool for efficiently consolidating and organizing string arrays in Google Sheets.

Advanced Examples of Using TEXTJOIN and JOIN in Google Sheets

The TEXTJOIN and JOIN functions aren't just for basic string concatenation – they unlock advanced capabilities for managing and organizing data. From creating dynamic mailing lists using JOIN to combining multiple cell ranges with or without empty cells, these functions offer unmatched flexibility. 

Whether you're working with a mix of values and arrays or consolidating data across ranges, this guide will show you how to leverage these powerful tools for seamless data handling.

Highlighting Weekends with Conditional Formatting and WEEKDAY

The JOIN function in Google Sheets is an excellent tool for creating mailing lists by combining names and email addresses into a single formatted string. This feature is especially useful when preparing recipient lists for email platforms that require a specific format, such as separating entries with semicolons.

Suppose we need to combine the Representative Names and their corresponding Emails into a single list, formatted as "Name <email>", and separated by semicolons (;). Merge names and emails into a single string, separated by semicolons, which is often required by email platforms.

Here’s how:

=ARRAYFORMULA(JOIN("; ", C3:C4 & " <" & D3:D4 & ">"))


Let's break it down:

  • C3:C4 & " <" & D3:D4 & ">": This part of the formula combines each representative's name (from column C) with their email (from column D), formatting it as Name <email>.
  • JOIN: Merges all the formatted strings into one single text string, using a semicolon and a space (; ) as the delimiter between entries.
  • ARRAYFORMULA: This ensures the formula works dynamically across the entire range without requiring manual entry for each row.
i-border

The JOIN function is an efficient tool for automating the creation of formatted email lists, saving time and reducing manual effort. It offers flexibility by allowing easy adjustments to ranges or formats as needed. Additionally, it ensures compatibility with email platforms that require properly formatted recipient strings

This method is ideal for anyone who frequently manages contact lists and seeks to streamline their workflow in Google Sheets.

Using JOIN with a Mix of Values and Arrays

The JOIN function in Google Sheets is highly versatile and can be used to combine both individual values and arrays into a single string. This is especially useful when working with a mix of data types, such as static text and dynamic ranges, or combining information from different columns

By specifying a delimiter, you can format the output to meet your needs, whether it’s creating readable lists or preparing structured data for export.

Here’s how you can do this using the formula:

=JOIN("-", B3:B5, C3:C5)


The formula merges the values from the two ranges and separates them with hyphens, resulting in the string.

i-border

Using JOIN with a mix of values and arrays allows you to seamlessly combine data from multiple sources, giving you the flexibility to format and organize information for various applications. This method is perfect for creating custom lists or summaries directly within Google Sheets.

Combining Ranges Using TEXTJOIN

The TEXTJOIN function is a powerful tool for combining ranges in Google Sheets, especially when dealing with structured data. It allows you to join values from multiple ranges into a single string while specifying a delimiter. Unlike the JOIN function, TEXTJOIN can handle multiple ranges and even ignore empty cells, making it ideal for consolidating complex datasets.

Given the table with Brand, Representative, and Email, let's create a single consolidated list where each row's data is combined into a structured sentence.

Here’s how it’s done:

=TEXTJOIN(" | ", TRUE, B3:D3)

Key benefits include quickly consolidating data from multiple ranges into structured strings, providing a clean and organized format for presenting information, and allowing easy customization with different delimiters or formats. 

i-border

This example demonstrates how TEXTJOIN can streamline data preparation for reports, summaries, or export-ready lists in Google Sheets.

Combining Multiple Cell Ranges With or Without Empty Cells Using JOIN

The JOIN function can handle empty cells effectively, depending on the data's structure and your formatting needs.

Suppose we aim to create a consolidated list combining data from the Representative and Email columns, with each entry formatted as Representative <Email> and separated by a semicolon.

Let's apply:

=JOIN("; ", C3:C6 & " <" & D3:D6 & ">")


This formula combines the Representative (column C) and Email (column D) values with a custom format <Email> and separates each entry with a semicolon.

If the Email cell is empty, the formula includes the placeholder <>, ensuring no data is omitted but clearly marking incomplete information.

i-border

This method is ideal for creating contact summaries that clearly indicate incomplete information.

Combining TEXTJOIN and JOIN Functions with other Functions

Master the power of combining TEXTJOIN and JOIN with other Google Sheets functions to create dynamic, organized, and conditional lists. Learn how to use these functions with tools like FILTER, SORT, and ARRAYFORMULA to generate custom outputs, handle dynamic ranges, and format text with precision. 

From creating conditional lists and reformatting text to applying advanced combinations like QUERY with TEXTJOIN for dynamic concatenation, this guide explores your workflow and elevates your data management in Google Sheets.

Creating Conditional Lists Using JOIN and IF 

Conditional lists are a great way to filter data based on specific criteria and display only the relevant results in a single, structured string. By combining the JOIN function with the IF function, you can dynamically generate lists that meet your conditions.

Let's say we want to know the exact day of the week when each team member played their last game. In column E, we use the following formula to display the weekday names.

Here’s how:

=JOIN(", ", IF(F3="Yes", B3:E3, ""))


Here’s how it works:

  • IF: Checks the "In stock" status for a specific row. If the condition is met, it selects all cells from columns Brand, Item, Model, and Price USD.
i-border

This method is excellent for building formatted rows based on conditional filtering, especially when creating structured outputs in Google Sheets.

Generating Custom Lists with JOIN, SORT, and UNIQUE

The combination of the JOIN, SORT, and UNIQUE functions is a powerful way to generate customized, sorted lists in Google Sheets. This approach is especially useful for extracting unique values from a dataset, organizing them alphabetically, and combining them into a single string for reporting or summaries.

Let’s say we want to find the brands we have in a price list.

We can use the formula:

=JOIN(", ", SORT(UNIQUE(B3:B10)))

Here's the breakdown:

  • UNIQUE(B3:B10): Extracts all unique brand names from the range, ensuring no duplicates appear in the final result.
  • SORT: Sorts the unique brand names in alphabetical order for a clean and organized output.
  • JOIN: Combines the sorted brand names into a single string, with each brand separated by a comma and a space, creating a clear and readable list of all brands sold.
i-border

This method is highly efficient for summarizing unique values in a structured and readable format. By combining JOIN, SORT, and UNIQUE, you can quickly create lists that are easy to interpret and ideal for reports, dashboards, or summaries in Google Sheets. 

Combining JOIN with SPLIT for Reformatting Text

Using the JOIN and SPLIT functions together allows you to transform and reformat text data effectively. For instance, if you have a cell containing a string with spaces as delimiters, you can use SPLIT to break it into an array of words and then use JOIN to recombine them with a different delimiter, such as a comma. This technique is helpful for reformatting data for consistency, readability, or specific requirements.

Suppose we want to take the Model data and separate its components with commas instead of spaces.
Let's apply:

=JOIN(", ", SPLIT(D3, " "))

Let's explain:

  • SPLIT(D3, " "): Splits the text in cell D3 into an array of words, using the space character as the delimiter. 
  • JOIN(", ", ...): Combines the split words back into a single string, using a comma followed by a space as the delimiter. 
i-border

The final output will show the Model data with words separated by commas, making it easier to parse or use in reports.

Applying JOIN with INDIRECT for Dynamic Ranges

Using the JOIN function in combination with INDIRECT allows you to work with dynamic ranges in Google Sheets. This approach is particularly helpful when the range you want to reference may vary depending on user input or predefined variables. The INDIRECT function interprets text as a reference to a cell or range, making it highly versatile.

Suppose you want to create a comma-separated list of items but specify the range dynamically.
Let's use:

=JOIN(", ", INDIRECT("C3:C6"))

Let's explain:

  • INDIRECT("C3:C6"): Dynamically refers to the range C3:C6 in column C, which contains the item names (e.g., "Laptop," "Headphones," etc.).
  • JOIN(", ", ...): Combines the items retrieved from the range into a single string, with each item separated by a comma and a space..
i-border

You can modify the range dynamically by changing the text inside the INDIRECT function, making this approach useful for flexible reports or dashboards where data ranges may vary depending on the context.

Combining and Filtering Data with JOIN and FILTER Functions

The JOIN function combined with the FILTER function in Google Sheets allows you to dynamically create a concatenated string of values that meet specific criteria. This approach is particularly useful for creating summary lists or filtered reports.

Suppose we have a table of products with their models and prices. So we want to create a list of models priced above 1000 USD, separated by commas. Using the formula above, the output automatically updates when you modify the prices or add new entries, ensuring the list always reflects models meeting the criteria.

Let's use this formula:

=JOIN(", ",FILTER(D3:D10,E3:E10>1000))

Breakdown:

  • FILTER(D3:D10, E3:E10 > 1000): Filters the range by applying the condition, only includes models where the price is greater than $1000.
  • JOIN(", ", ...): Combines the filtered list of model names into a single string, with each model separated by a comma and a space.
i-border

This method is an efficient way to dynamically summarize data based on conditions, saving time in manual filtering and formatting.

Using TEXTJOIN and JOIN with ARRAYFORMULA in Google Sheets

TEXTJOIN and JOIN are powerful functions in Google Sheets for combining text values. When paired with ARRAYFORMULA, they become even more versatile, allowing you to manipulate and join data across multiple ranges dynamically.

The TEXTJOIN function works with a delimiter and includes options to ignore or include empty cells. When used with ARRAYFORMULA, it allows dynamic concatenation across arrays or ranges, skipping blanks if needed.

Suppose we create a list of models with prices. 

Use the formula:

=WEEKNUM(DATE(C3, D3, E3))

Let's break it down:

  • ARRAYFORMULA(D3:D10 & " - $" & E3:E10): Combines the "Model" column with the corresponding prices , separated by a hyphen and dollar sign ( - $).
  • TEXTJOIN(", ", TRUE, ...): Joins the combined data into a single string, separated by commas, while ignoring any blank cells.
i-border

The JOIN function requires a delimiter and combines values into a single string. When paired with ARRAYFORMULA, it can efficiently process multiple ranges or concatenate specific data.

Suppose we create a list of brands we represent.

Let's apply:

=JOIN(", ", ARRAYFORMULA(B3:B10))

Let's break it down:

  • ARRAYFORMULA(B3:B10): Fetches all brand names from the range B3:B10.
  • JOIN(", ", ...): Joins all the brand names into a single string, separated by commas.
i-border

TEXTJOIN and JOIN each serve unique purposes in data manipulation, with TEXTJOIN offering dynamic handling of irregular data by ignoring blanks, and JOIN providing straightforward concatenation

When paired with ARRAYFORMULA, both functions gain enhanced functionality, enabling seamless processing of large datasets and automating complex operations in Google Sheets with greater efficiency.

Joining Text with New Line Breaks Using TEXTJOIN and CHAR

When working with large datasets in Google Sheets, there are instances where you need to join multiple cells' contents into a single cell, with each value appearing on a new line. This can be achieved using the TEXTJOIN function alongside the CHAR function. 

The CHAR(10) represents a line break in Google Sheets, and when combined with TEXTJOIN, it allows you to format the concatenated text with line breaks for improved readability.

Let's say we aim to show in the cells the Item and the Model for the price list readability.

Let's use the formula:

=TEXTJOIN(CHAR(10), TRUE, C3:D10)

Let's break it down:

  • TEXTJOIN: Combines multiple cell values into a single string.
  • CHAR(10): Inserts a line break between each concatenated value.
  • TRUE: Ignores any empty cells in the specified range.
  • C3:D10: The range containing the "Item" and "Model" data to be concatenated.
i-border

This approach is constructive for creating clean, easy-to-read summaries, formatted outputs for reports, or exporting data where each entry needs to be displayed on a new line.

Combining TEXTJOIN with SORT for Organized Text Output

By combining the TEXTJOIN and SORT functions, you can efficiently organize and display data in alphabetical or numerical order within a single concatenated string. This approach is useful for creating sorted summaries or reports where the order of elements enhances readability and interpretation.

Suppose we need to sort the brands we represent in alphabetical order.

Let's apply:

=TEXTJOIN(", ", 1, SORT(B3:B10))

Here's the breakdown:

  • TEXTJOIN: Combines the sorted values into a single string, separated by commas.
  • 1: Instructs TEXTJOIN to skip any blank cells.
  • SORT(B3:B10): Sorts the range B3:B10 (the "Brand" column) in ascending alphabetical order.
i-border

This combination is particularly useful for generating alphabetically sorted lists to simplify interpretation, preparing structured data outputs for external use, and presenting information in a clean and organized way without the need for manual sorting. By combining TEXTJOIN and SORT, you can automate data organization while maintaining flexibility for dynamic datasets.

Using TEXTJOIN with FILTER for Conditional Concatenation

TEXTJOIN combined with FILTER provides a powerful way to conditionally concatenate values in Google Sheets. The FILTER function dynamically selects data that meets specified conditions, while TEXTJOIN combines the filtered results into a single string with a specified delimiter.

Suppose we want to create a list of models from the table where the price exceeds 1000 USD.

Let's use:

=TEXTJOIN(", ", TRUE, FILTER(D3:D10, E3:E10 > 1000))

Here's the breakdown:

  • FILTER: Filters the range of models based on the condition that the corresponding price values are greater than 1000.
  • TEXTJOIN: Combines the filtered results into a single string, separated by a comma and a space. The TRUE parameter ensures blank cells (if any) are skipped.
i-border

Why use the combination of TEXTJOIN and FILTER? It dynamically generates lists based on specified conditions, eliminating the need for manual sorting or filtering. This method is highly adaptable for various criteria or data ranges, making it particularly useful for summarizing data or preparing reports efficiently and effectively.

Combining QUERY and TEXTJOIN for Dynamic Data Concatenation

The combination of the QUERY and TEXTJOIN functions allows you to dynamically extract, manipulate, and concatenate data based on specific criteria. QUERY fetches data from a range according to a given condition, while TEXTJOIN consolidates the output into a single, formatted string. 

This approach is especially useful for creating summaries, reports, or export-ready strings that dynamically adapt to data changes.

Suppose you want to extract all items from the table where the price is greater than 1000 USD and concatenate them into a single string.

Let's apply:

=TEXTJOIN(", ", TRUE, QUERY(B2:E10, "SELECT C WHERE E > 1000", 0))

Let's explain:

  • QUERY: Fetches the Item column from the table where the Price USD column (is greater than 1000.
  • The 0 indicates the data has a header row.
  • TEXTJOIN: Combines the results from the QUERY function into a single string and uses a comma as a delimiter between items.
i-border

This combination dynamically adjusts if any values in the table change or if the price criterion is modified. It offers scalability, working seamlessly with large or frequently changing datasets, it's efficient, as it automatically generates lists from filtered data. Additionally, it provides customizability by allowing complex conditions within the QUERY function and flexible formatting with TEXTJOIN. 

Troubleshooting Common Issues with TEXTJOIN and JOIN Functions in Google Sheets

When working with powerful functions like TEXTJOIN and JOIN, occasional errors or unexpected results can disrupt your workflow. From incorrect syntax to dealing with common errors like #VALUE! or #REF!, understanding how to troubleshoot these issues is crucial for efficient spreadsheet management.

This section explores common problems such as wrong delimiter usage, empty cells not being ignored in TEXTJOIN, challenges with array formulas, and error messages like #N/A or #ERROR!. By addressing these pitfalls, you’ll ensure smooth and effective use of these functions in your Google Sheets projects.

Wrong Delimiter Formula

⚠️ Problem: A common mistake when using TEXTJOIN or JOIN is inputting an incorrect delimiter, such as omitting quotation marks or using a delimiter that does not match the desired output (e.g., , instead of ", ").

Solution: Double-check that your delimiter is correctly enclosed in quotation marks and matches your formatting requirements. For example, use ", " for comma-separated values with spaces or " | " for pipe-separated values.

Empty Cells Not Ignored in TEXTJOIN

⚠️ Problem: By default, TEXTJOIN can include empty cells when ignore_empty is set to FALSE or omitted. This can lead to unnecessary delimiters appearing in the result.

Solution: Set the ignore_empty parameter to TRUE in TEXTJOIN to automatically skip blank cells.
Example:

=TEXTJOIN(", ", TRUE, A1:A10)

It ensures no empty cells are included in the output.

Incorrect Syntax

⚠️ Problem: Syntax errors occur when required arguments are missing or improperly ordered, leading to #ERROR!. For example, using TEXTJOIN without specifying a delimiter.

✅ Solution: Follow the correct syntax:

For TEXTJOIN:

=TEXTJOIN(delimiter, ignore_empty, text1, [text2, ...])

For JOIN:

=JOIN(delimiter, array)

 Ensure all required arguments are included.

Issues with Array Formulas in TEXTJOIN

⚠️ Problem: Using TEXTJOIN in an array formula without wrapping it in ARRAYFORMULA can lead to incorrect or incomplete results, especially with large datasets.

Solution: Use ARRAYFORMULA for dynamic ranges. Example:

=ARRAYFORMULA(TEXTJOIN(", ", TRUE, A1:A10)) ensures TEXTJOIN processes the full array dynamically.

#VALUE! Error

⚠️ Problem: This error occurs when TEXTJOIN or JOIN references non-compatible data types, such as arrays where a single value is expected.

Solution: Verify that the referenced ranges contain consistent data types. If working with arrays, ensure they are properly defined or use filtering functions like FILTER to exclude invalid data.

#REF! Error

⚠️ Problem: This error occurs when JOIN references incompatible data types, such as arrays with mixed data types or invalid inputs.

Solution: Verify that the range or array passed to JOIN contains compatible data. Ensure that all elements in the array are text-compatible or properly formatted. For example, convert numbers to text using TEXT if needed.

#N/A Error

⚠️ Problem: The #N/A error arises when referenced values are not found, often when used with dependent functions like FILTER or QUERY within TEXTJOIN or JOIN.

Solution: Use IFERROR to handle missing data gracefully. Example:

=IFERROR(TEXTJOIN(", ", TRUE, A1:A10), "No Data Found") displays "No Data Found" instead of an error.

#ERROR! Error

⚠️ Problem: This error arises when JOIN references values that cannot be found, often when combined with functions like FILTER or QUERY that return no results.

Solution: Double-check the formula for typos or missing components. Use Google Sheets' formula auditing tools or simplify the formula step-by-step to locate the issue.

Best Practices for Using TEXTJOIN and JOIN Functions

When working with text combinations in Google Sheets, a few smart techniques can make a big difference. This section highlights practical tips for using TEXTJOIN and JOIN more efficiently – helping you manage data cleanly, simplify formulas, and produce better outputs in dynamic, real-world scenarios.

Maximize the potential of TEXTJOIN and JOIN by adopting proven techniques. 

From combining them with other functions to simplifying formulas with named ranges, experimenting with delimiters, managing empty cells, and handling numerical data, these best practices ensure clean, efficient, and dynamic data manipulation in Google Sheets

Combine with Other Functions for Better Results

Boost the capabilities of TEXTJOIN and JOIN by integrating them with functions like FILTER, QUERY, or ARRAYFORMULA. These combinations enable dynamic and automated data processing, allowing you to filter, sort, or manipulate data seamlessly. This approach is perfect for creating summaries, reports, or condition-based outputs.

Simplify Formulas with Named Ranges

Replace cell ranges with named ranges for better clarity and easier maintenance. Instead of referencing A1:A10, use meaningful names like Products or Prices. Named ranges make your TEXTJOIN or JOIN formulas easier to read, less error-prone, and more adaptable when the data structure changes.

Experimenting with Delimiters

Adjust delimiters to fit the context of your data. Use commas, semicolons, or new lines (CHAR(10)) to enhance readability. Experimenting with delimiters allows you to present joined data more effectively, whether you're preparing lists for reports or exporting formatted text strings.

Handling Empty Cells in Joined Data

Avoid cluttered outputs by leveraging TEXTJOIN’s ability to ignore empty cells. Set the ignore_empty parameter to TRUE to skip blanks and maintain a clean, cohesive result. This is essential for creating polished outputs when dealing with incomplete or irregular datasets.

Applying Numbers Using JOIN

Effectively incorporate numbers into concatenated outputs with JOIN. Pair it with formatting functions like TEXT to control how numbers appear, ensuring they fit seamlessly into your data. This is particularly useful for generating reports that combine numeric and textual information in a structured format.

Visualize Your Data with OWOX Reports Extension for Google Sheets

With the OWOX: Reports, Charts and Pivot extension, you can seamlessly import BigQuery data straight into Google Sheets. Say goodbye to manual data transfers and import hassles. This powerful tool equips you with everything you need to manage numbers efficiently and make data-driven decisions with ease!

FAQ

What is the purpose of the JOIN function in Google Sheets?
How does the TEXTJOIN function handle empty cells?
Can I use JOIN and TEXTJOIN to combine data from multiple ranges?
What delimiters can be used with JOIN and TEXTJOIN?
How does TEXTJOIN differ from CONCATENATE in Google Sheets?
Are there any limitations when using JOIN and TEXTJOIN in formulas?

You might also like

2,000 companies rely on us

Oops! Something went wrong while submitting the form...